Overcoming the Challenges of Supplier Data Collection

Published on August 8, 2023

Communicating your PCF and LCA data effectively is essential to driving sustainability and transparency. Accurate supplier data is an integral part of this process, and collecting this data can become challenging. During our recent webinar, we explored these challenges in depth and discussed how technology can transform the data collection process. Watch the full webinar below and read on for a summary of the key takeaways.

The Problem: Managing Supplier Data Collection

As reporting deadlines approach, the task of gathering primary data from suppliers can be overwhelming. Many teams set ambitious goals, such as collecting data from hundreds of suppliers, only to find that the process is fraught with difficulties. For example, even with a well-planned approach targeting a smaller group of key suppliers, response rates can be disappointingly low.

One of the main challenges identified is the reliance on standardized templates. While templates are often seen as a best practice, they can become a barrier rather than a solution. Suppliers, especially those with small or nonexistent sustainability teams, may find the process of completing these templates burdensome and time-consuming, leading to delays or a complete lack of response.

The Solution: Leveraging Technology to Simplify the Process

To overcome these obstacles, it is essential to rethink the approach to supplier data collection. Instead of imposing additional work on suppliers through templates, leveraging advanced data-sharing technology can significantly improve response rates and data accuracy.

One effective strategy is to allow suppliers to submit data in whatever format they have available. Modern PCF (Product Carbon Footprint) data-sharing tools can automatically map this data into the required template, removing the need for suppliers to conform to specific formats. This not only eases the burden on suppliers but also streamlines the data collection process for the sustainability team.

By integrating these tools with existing procurement systems, teams can further automate and simplify the process. For instance, procurement data can be automatically pulled into the system, eliminating the need for manual checks and reducing the potential for human error. Notifications and updates can also be automated, ensuring that all relevant team members are kept in the loop without the need for constant manual follow-ups.

The Impact: A More Efficient and Effective Process

The adoption of such technology has been transformative for many teams. Automating routine tasks and providing a centralized platform for data management allows sustainability professionals to focus on strategic activities, such as data analysis and developing sustainability strategies. This shift not only saves time but also enhances the accuracy and completeness of the data collected.

Moreover, the ability to easily monitor the status of supplier data, identify gaps, and communicate directly with suppliers through the platform ensures that the data collection process is both comprehensive and efficient. This approach has proven to be particularly effective in managing large numbers of suppliers, where manual processes would otherwise be unmanageable.

Embrace Technology for PCF data sharing

For teams struggling with supplier data collection, embracing technology is key to overcoming these challenges. The right tools can simplify the process, increase response rates, and enable teams to focus on what truly matters—driving sustainability goals forward.

By leveraging technology, companies can ensure that their PCF data management is accurate, timely, and comprehensive. Technology offers a way to streamline processes, reduce the burden on both suppliers and internal teams, and ultimately achieve sustainability targets more effectively.

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